Page 18 - TCOC_2015

TCOC 2015

28. If there is a failure to make the required matter and consider suitable disciplinary
disclosure and our management becomes action as per the terms of employment. In
aware of an instance of conflict of interest all such matters, we shall follow clear and
that ought to have been disclosed by fair disciplinary procedures, respecting the
an employee or executive director, our employee’s right to be heard.
management shall take a serious view of the

Examples of activities normally approved (post-disclosure) as per applicable
company policy
Acceptance of a position of responsibility (whether for remuneration or otherwise) in the following
cases would typically be permitted, provided the time commitments these demand do not disturb
or distract from the employee’s primary duties and responsibilities in our company, and are promptly
disclosed to the relevant competent authority:
(a) Directorships on the Boards of any of our group companies, joint ventures or associate companies.
(b) Memberships/positions of responsibility in educational/professional bodies, where such
association will promote the interests of our company.
(c) Memberships or participation in government committees/bodies or organisations.

Q & A

you are in a relationship with a colleague who has been recently moved into your team and
would now be reporting to you. What should you do?
Romantic or close personal relationships with another employee where a reporting relationship
exists and one is responsible for evaluating the other’s performance, is likely to create a conflict of
interest. In such a situation, you would need to report the potential conflict to your supervisor.
your company is submitting a proposal to a company in which you were previously employed.
you have confidential information pertaining to your previous employer, which you believe
will help your present employer in winning the contract. Should you share this information?
No. You should not share this information with your company since it relates to confidential
information of a third party. Your company respects its employees’ duty to protect confidential
information that they may have relating to their previous employers.
you are the purchasing manager in the procurement department of your company. you
receive an invitation from a supplier to attend a premier sporting event as her guest. This
particular supplier is one of the vendors who has submitted a proposal for an open tender
issued by your company. Should you accept the invitation?
No. You should not accept the invitation in this instance. Since you are in a key decision-making role
for the tender, any unusual benefit that you receive could be perceived as an inducement that could
compromise your objectivity.

16

TCOC_Booklet_Revised 27Mar2017 Final.indd 16 3/27/17 2:26 PM